| Employee Banking System user guide |
May 10, 2012 - June 8, 2012
Author: Bart klein Ikink
| Introduction |
This user guide explains the operation of the Employee Banking System (EBS), which is part of the Basic Banking System (BBS). It is assumed that the configuration is used for demonstration or test purposes. A production release is not yet available as the system needs adaptations and bug fixing before widespread production use is possible.
It is assumed that you have installed the BBS on your own computer. You can also use the demonstration version on the apex.oracle.com website, but this system does not fully operate due to limitations set by Oracle. However, if you only want to explore the user interface, the demonstration version on the Oracle website is sufficient.
| Basic operations |
Login and logout
Login
Go to the application logon URL. If you have installed the system yourself then it is http://[hostname]:[port]/apex/f?p=[application id], for instance http://dev.naturalmoney.org:8080/apex/f?p=1012. The introduction screen appears.
|
Click on login.
|
Supply username, password, identifier number and identifier value. Identifier number must be an integer number, and the identifier value should be the same.
The demonstration user is SARAHHOLDER if you logon to Natural Money Bank and SARAHCOLDER if you logon to Bank of Eden. The password is Welcome01.
After being logged in, you go back to the introduction page, but now you have more options, such as overview and account holder.
|
Logout
You can logout by clicking on logout in the upper right corner of the screen.
Employee menu
Tasks
By clicking on tasks you can see your personal tasks, the unassigned tasks of the groups you are in and the assigned tasks of the groups you are in.
|
By clicking on the magnifying glass icon on the left side of the row, you can work on the task.
By clicking on the move to person icon on the right side of the row, you can assign a group task to yourself or unassign a personal task.
Change password
By clicking on change password you can change your password.
|
Account holder menu
New account holder
By clicking on new in the account holder menu, you can register a new account holder. This will be explained in more detail in the account holder administration section.
Account holder selection
By clicking on account holder, you can select an account holder based on search criteria.
|
After pressing on search, you will see the account holders that match the search criteria, in this case account holders with internal names containing 'S' and names containing 'older'.
|
Account holder overview
By clicking on the rectangle before an account holder, you will get an overview of the accounts the account holder has access to.
|
Edit account holder
By clicking on edit in the account holder menu, you will to a form where you can edit account holder data.
|
You can edit nationality data by selecting a nationality and clicking on the edit button right below nationality.
You can edit address data by selecting an address and clicking on the edit button right below address.
You can edit document data by selecting a document and clicking on the edit button right below document.
You can edit user data by clicking on the edit user data button.
Review account holder
By clicking on review in the account holder menu, you will to a form where you can view account holder data.
|
You can view nationality data by selecting a nationality and clicking on the view button right below nationality.
You can view address data by selecting an address and clicking on the view button right below address.
You can view document data by selecting a document and clicking on the view button right below document.
You can view user data by clicking on the view user data button.
Settings
By clicking on settings in the account holder menu, you will to a form where you can edit the account holder settings.
|
The following parameters can be edited:
- Default country: the code of the country of the region the account holder is in.
- State or Province: the code of the state or province of the region the account holder is in.
- Default currency: the default currency to be used in payment orders.
- Preferred currencies: the preferred currencies to be used in payment orders. They will appear in a preferred currencies list of values.
- Default bank: the default bank to be used in payment orders.
- Preferred banks: the preferred banks to be used in payment orders. They will appear in a preferred banks list of values.
By clicking on the edit icon you can edit the account holder setting.
|
Specifying an invalid value will result in an error message.
Personal information
By clicking on personal information, you will see the personal information of the account holder.
|
You can change the email addresses or change the language for the account holder.
Account book
By clicking on account book in the account holder menu, you can view the account book of the account holder.
|
Account menu
New account
By clicking on new in the account menu, you can register a new account holder. This will be explained in more detail in the account administration section.
Show account holder
The show account holder screen displays all accounts the account holder has access to.
|
Show account
By clicking on the rectangle before an account, the account data are shown. If there are any transactions not yet on an bank statement, you will see them there.
|
Edit account
By clicking on edit in the account menu, you will to a form where you can edit account data.
|
You can edit account holding data by selecting an account holding and clicking on the edit button right below account holding.
You can edit account currency data by selecting an account currency and clicking on the edit button right below account currency.
You can edit document data by selecting a document and clicking on the edit button right below document.
You can close the account by clicking on close.
Review account
By clicking on review in the account menu, you will to a form where you can view account data.
|
You can view account holding data by selecting an account holding and clicking on the view button right below account holding.
You can view account currency data by selecting an account currency and clicking on the view button right below account currency.
You can view document data by selecting a document and clicking on the view button right below document.
Bank statements
By clicking on bank statements in the account menu, you will to a form where you can view the bank statements of the account.
|
By clicking on the rectangle before a bank statement, you will see the bank statement details.
|
You can click on [printer friendly] in the menu to get a printer friendly copy of the bank statement that you can print.
You can click on [previous] in the menu to see the previous bank statement.
You can click on [next] in the menu to see the next bank statement.
Transactions
By clicking on transactions in the account menu, you will get an overview of the transactions for the account.
|
You can further refine your search by supplying an account currency, a transaction currency, a minimum amount (in the account currency), a maximum amount (in the account currency), a minimum base amount (in the transaction currency), a maximum base amount (in the transaction currency), a begindate and an enddate.
By clicking on the rectangle before a transaction, you will see the transaction details.
|
Payment orders
By clicking on payment orders in the account menu, you will get an overview of the payment orders for the account.
|
By clicking on the rectangle before a payment order, you will see the payment order details.
|
Collect permissions
By clicking on collect permissions in the account menu, you will get an overview of the collect permissions for the account.
|
By clicking on the rectangle before a collect permission, you will see the collect permission details.
|
| Account holder administration |
Introduction
To support separation of responsibilities, there is a review process and an approval process available. The parameter AHR Approval Processing (AHAP) can be used to enable and disable them:
- Both (B): the review process as well as the approval process are enabled;
- Approval (A): only the approval process is enabled;
- None (N): the review process as well as the approval process are disabled.
Account holder registration
Register account holder
To register an account holder you first have to log on as a user that has the EBS Account Holder Clerk privilege, for example the user AHOLCLER with password Welcome01.
By clicking on new in the account holder menu, you can register a new account holder.
|
By clicking on save, you start the registration process and a task has been assigned to you. The task will remain open until the registration process has been completed.
|
Register nationality
By clicking on edit right below nationality, you can register nationality data for the account holder.
|
The indentification number can be the number of the document or the number identifying the person, for example a social security number.
By clicking on save, the nationality data is stored.
Register nationality documents
By clicking on edit right below document, you can register documents for the nationality.
|
By clicking on the browse button next to the document image field, you can upload an image copy of the document.
|
After selecting the document, you can click on save to save the document.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the edit legal document form.
By clicking on back in the edit legal document form, you go back to the edit nationality form.
Register representative
By clicking on back in the edit nationality form, you go back to the edit account holder form.
You can add another nationality by selecting new for nationality and clicking on the edit button right below nationality. There can only be one nationality active at a time, so the previous nationality must get and end date.
|
By clicking on edit right below representative, you can register representative data for the account holder.
You can select an another account holder that will be the representative with a pop up list of values.
|
If you click on save the representative data are saved.
|
Register representative documents
By clicking on edit right below document, you can register documents for the representative, in this case an agency start document so someone can represent the account holder.
By clicking on the browse button next to the document image field, you can upload an image copy of the document.
After selecting the document, you can click on save to save the document.
|
You can view the document by clicking on view.
By clicking on back in the document image form, you go back to the edit legal document form.
By clicking on back in the edit legal document form, you go back to the edit representative form.
Register address
By clicking on back in the edit representative form, you go back to the edit account holder form.
You can add another representative by selecting new for representative and clicking on the edit button right below representative.
|
By clicking on edit right below address, you can register address data for the account holder.
|
First you select country and state or province. Then you supply a postal code and house number.
After that you click on retrieve so the address is retrieved from the database. If the address is in the database, but also when it is not, you can save the address information by clicking on save.
|
If the address is not in the database, you can verify the address using the address verification service by clicking on verify.
|
After clicking on verify, you will return to the edit account holder form.
If the address is valid the address data will be supplied by the address verification service after some time (typically less than one minute).
You can view the result by selecting the address you entered and clicking on edit right below address.
|
You add a new address by selecting new and clicking on edit right below address.
The account holder can only have one statutory address, so you must select another address type, for example postal address.
First you select country and state or province. Then you supply a postal code and house number.
After that you click on retrieve so the address is retrieved from the database. You can save the address information by clicking on save.
If the address is not in the database, you can verify the address using the address verification service by clicking on verify.
|
If the verification fails then the address service does not know the address. Possibly the address is not correct or the address service does not know the address, for example because it address service does not cover the area.
|
You can still add the address manually. After clicking on save the fields postal code and house number are emptied.
|
Register account holder documents
By clicking on edit right below document, you can add account holder documents.
|
There must be an account holder start contract. You can select a representative if the document must be signed by the representative. You can generate the document by clicking on save.
|
You can view the generated document by clicking on view.
By clicking on back in the edit document text form, you go back to the edit legal document form.
By clicking on back in the edit legal document form, you go back to the edit account holder form.
|
If the check box system user is checked then there must be an internet banking start contract.
You can add this document by selecting a new document and clicking on edit right below document.
Now you can upload the document and click on save.
|
Edit user data
By clicking on back in the edit legal document form, you go back to the edit account holder form.
|
By clicking on edit user data, you can add user data for the account holder.
|
Process account holder
By clicking on back in the edit user form, you go back to the edit account holder form.
|
By clicking on process account holder, the account holder data is submitted for further processing.
The task is now closed and it is removed from the task list.
Account holder verification
Review account holder
To review an account holder you first have to log on as a user that has the EBS Account Holder Advisor privilege, for example the user AHOLADVI with password Welcome01.
By clicking on tasks in the employee menu, you can view the tasks.
|
By clicking on the move to person icon on the right side of the row, you can assign a group task to yourself.
By clicking on the magnifying glass icon on the left side of the row, you can work on the task. This will bring you to the review account holder form.
|
Review nationality
By selecting a nationality and clicking on view right below nationality, you can review nationality data for the account holder.
You should review all nationalities if there is more than one nationality.
|
By selecting a document and clicking on view right below document, you can review documents for the nationality.
You should review all documents if there is more than one document.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the review legal document form.
|
By clicking on valid in the review legal document form, you declare the document valid.
By clicking on back in the review legal document form, you go back to the review nationality form.
By clicking on back in the review nationality form, you can go back to the review account holder form.
Review representative
By selecting a representative and clicking on view right below representative, you can review representative data for the account holder.
You should review all representatives if there is more than one representative.
|
By clicking on view right below document, you can review documents for the representative.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the review legal document form.
|
By clicking on valid in the review legal document form, you declare the document valid.
By clicking on back in the review legal document form, you go back to the review representative form.
|
By clicking on advice to approve in the review representative form, you can advise to approve the representative.
By clicking on back in the review representative form, you can go back to the review account holder form.
Review address
By selecting an address and clicking on view right below address, you can review address data for the account holder.
|
By clicking on back in the review address form, you can go back to the review account holder form.
Review document
By selecting a document and clicking on view right below document, you can review document data for the account holder.
You should review all documents if there is more than one document.
|
You can view the document by clicking on view.
|
By clicking on back in the document text form, you go back to the review legal document form.
For some documents there is no validation needed. In that case you can proceed, otherwise you have to click on advice to approve.
By clicking on back in the review legal document form, you go back to the review account holder form.
Review user data
By clicking on view user data, you can review the user data.
|
Advice to approve account holder data
By clicking on advice to approve or advice to disapprove, you send the account holder data to the approval process.
|
The task is now closed and it is removed from the task list.
Account holder approval
Approve account holder
To register an account holder you first have to log on as a user that has the EBS Account Holder Approver privilege, for example the user AHOLAPPR with password Welcome01.
By clicking on tasks in the employee menu, you can view the tasks.
|
By clicking on the move to person icon on the right side of the row, you can assign a group task to yourself.
By clicking on the magnifying glass icon on the left side of the row, you can work on the task. This will bring you to the review account holder form.
|
Approve nationality
By selecting a nationality and clicking on view right below nationality, you can approve nationality data for the account holder.
You should approve all nationalities if there is more than one nationality.
|
By selecting a document and clicking on view right below document, you can approve documents for the nationality.
You should review all documents if there is more than one document.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the review legal document form.
|
By clicking on approve in the review legal document form, you approve the document.
By clicking on back in the review legal document form, you go back to the review nationality form.
By clicking on back in the review nationality form, you can go back to the review account holder form.
Approve representative
By selecting a representative and clicking on view right below representative, you can approve representative data for the account holder.
You should approve all representatives if there is more than one representative.
|
By clicking on view right below document, you can approve documents for the representative.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the review legal document form.
|
By clicking on valid in the review legal document form, you declare the document valid.
By clicking on back in the review legal document form, you go back to the review representative form.
|
By clicking on approve in the review representative form, you can advise to approve the representative.
By clicking on back in the review representative form, you can go back to the review account holder form.
Approve address
By selecting an address and clicking on view right below address, you can approve address data for the account holder.
|
By clicking on back in the review address form, you can go back to the review account holder form.
Approve document
By selecting a document and clicking on view right below document, you can approve document data for the account holder.
You should approve all documents if there is more than one document.
|
You can view the document by clicking on view.
By clicking on back in the document text or image form, you go back to the review legal document form.
|
For some documents there is no validation needed. In that case you can proceed, otherwise you have to click on approve.
By clicking on back in the review legal document form, you go back to the review account holder form.
Approve user data
By clicking on view user data, you can approve the user data.
|
Approve account holder data
By clicking on approve you approve the account holder data. The account holder can now use the BBS.
|
The task is now closed and it is removed from the task list.
Password e-mail
The account holder will receive a password email.
|
The task is now closed and it is removed from the task list.
| Account administration |
Introduction
To support separation of responsibilities, there is a review process and an approval process available. The parameter ACT Approval Processing (ACAP) can be used to enable and disable them:
- Both (B): the review process as well as the approval process are enabled;
- Approval (A): only the approval process is enabled;
- None (N): the review process as well as the approval process are disabled.
Account registration
Register account
To register an account you first have to log on as a user that has the EBS Account Clerk privilege, for example the user ACCOCLER with password Welcome01.
By clicking on new in the account menu, you can register a new account.
|
By clicking on save, you start the registration process and a task has been assigned to you. The task will remain open until the registration process has been completed.
|
Register account holding
By clicking on edit right below account holding, you can register account holding data for the account.
|
By clicking on save, the account holding data is stored.
Register account holding documents
By clicking on edit right below document, you can register documents for the account holding.
|
By clicking on the browse button next to the document image field, you can upload an image copy of the document.
|
After selecting the document, you can click on save to save the document.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the edit legal document form.
By clicking on back in the edit legal document form, you go back to the edit account holding form.
Register account currency
By clicking on back in the edit account holding form, you go back to the edit account form.
You can add another account holding by selecting new for account holding and clicking on the edit button right below account holding.
|
By clicking on edit right below account currency, you can register account currency data for the account.
|
By clicking on back in the edit account currency form, you go back to the edit account form.
You can add another account currency by selecting new for account currency and clicking on the edit button right below account currency.
Register account documents
By clicking on edit right below document, you can add account documents.
|
There must be an account opening contract. You must select an account holding to determine the recipient of the document. You can generate the document by clicking on save.
|
You can view the generated document by clicking on view.
|
By clicking on back in the edit document text form, you go back to the edit legal document form.
Process account
By clicking on back in the edit legal document form, you go back to the edit account form.
|
By clicking on process account, the account data is submitted for further processing.
The task is now closed and it is removed from the task list.
Account verification
Review account
To review an account you first have to log on as a user that has the EBS Account Advisor privilege, for example the user ACCOADVI with password Welcome01.
By clicking on tasks in the employee menu, you can view the tasks.
|
By clicking on the move to person icon on the right side of the row, you can assign a group task to yourself.
By clicking on the magnifying glass icon on the left side of the row, you can work on the task. This will bring you to the review account form.
|
Review account holding
By selecting a account holding and clicking on view right below account holding, you can review account holding data for the account.
You should review all account holdings if there is more than one account holding.
|
By selecting a document and clicking on view right below document, you can review documents for the account holding.
You should review all documents if there is more than one document.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the review legal document form.
|
By clicking on valid in the review legal document form, you declare the document valid.
By clicking on back in the review legal document form, you go back to the review account holding form.
|
By clicking on advice to approve in the review account holding form, you give the account holding a verification result.
By clicking on back in the review account holding form, you can go back to the review account form.
Review document
By selecting a document and clicking on view right below document, you can review document data for the account.
You should review all documents if there is more than one document.
|
You can view the document by clicking on view.
|
By clicking on back in the document text form, you go back to the review legal document form.
For some documents there is no validation needed. In that case you can proceed, otherwise you have to click on advice to approve.
By clicking on back in the review legal document form, you go back to the review account form.
Advice to approve account data
By clicking on advice to approve or advice to disapprove, you send the account data to the approval process.
|
The task is now closed and it is removed from the task list.
Account approval
Approve account
To register an account you first have to log on as a user that has the EBS Account Approver privilege, for example the user ACCOAPPR with password Welcome01.
By clicking on tasks in the employee menu, you can view the tasks.
|
By clicking on the move to person icon on the right side of the row, you can assign a group task to yourself.
By clicking on the magnifying glass icon on the left side of the row, you can work on the task. This will bring you to the review account form.
|
Approve account holding
By selecting a account holding and clicking on view right below account holding, you can approve account holding data for the account.
You should approve all account holdings if there is more than one account holding.
|
By selecting a document and clicking on view right below document, you can approve documents for the account holding.
You should review all documents if there is more than one document.
|
You can view the document by clicking on view.
|
By clicking on back in the document image form, you go back to the review legal document form.
|
By clicking on approve in the review legal document form, you approve the document.
By clicking on back in the review legal document form, you go back to the review account holding form.
|
By clicking on approve in the review account holding form, you can approve the account holding.
By clicking on back in the review account holding form, you can go back to the review account form.
Approve document
By selecting a document and clicking on view right below document, you can approve document data for the account.
You should approve all documents if there is more than one document.
|
You can view the document by clicking on view.
By clicking on back in the document text or image form, you go back to the review legal document form.
|
For some documents there is no validation needed. In that case you can proceed, otherwise you have to click on approve.
By clicking on back in the review legal document form, you go back to the review account form.
Approve account data
By clicking on approve you approve the account data. The account can now use the BBS.
|
The task is now closed and it is removed from the task list.